Cost Savings Solutions

Coupled with outstanding customer service, we pride ourselves on delivering quantifiable cost savings to our clients.  After gaining a thorough understanding of your organization’s travel requirements and goals, we continually seek new and inventive ways to maximize your bottom line by identifying every possible savings opportunity. Some of these opportunities may include:
  • Direct Booking -- Our travel consultants utilize the industry’s most cost effective booking tools for air, car, and hotels to ensure you are paying the lowest rate.
  • Documented Savings -- Your account manager is trained to use all of the tools at their disposal to reduce costs and document those savings in order to provide accurate reporting.
  • Fare Sourcing & Web Fares -- Our consultants have access to a variety of advanced tools to access web fares, airfare consolidators and other options, where appropriate, that can yield the most savings.
  • Travel Policy Compliance -- Unmanaged travel costs up to 25% more than managed travel. Your account team will work with you to evaluate your organization's policies and offer best practices to ensure your travel policy is being followed. 
  • Online Booking Tools -- Our efficient online self-booking tools put cost saving opportunities at your travelers' fingertips. We offer training and implementation on best practices to maximize your online booking adoption rates.
  • Real-Time Dashboard Reporting -- Access your organization's travel data on the fly with our customizable cloud-based reporting options making it easy to pinpoint areas for improvement
  • Advanced Technology -- From automated quality control to fare checkers and unused ticket tracking, our automated systems run continuously in the background to make sure there are no missed opportunities.
  • Global Hotel Program -- Through TravelStore's exclusive negotiated rates, as well as our BCD Travel and Signature Travel Network affiliations, we offer more opportunities to save you money on your hotel spend.
  • Negotiated Car Rental Rates -- Whether through your own organization's volume discount agreement or through the negotiated rates we offer, you'll realize additional cost savings on every aspect of your travel program including car rentals.
  • Value Added Tax Reclamation (VAT) - Most corporations don't claim VAT refunds because it can be a very time-consuming exercise. We'll assist your organization in determining eligibility, provide a program to reclaim past tax expenditures, and establish a procedure for future refunds.
TravelStore utilizes a wide array of products and methods to ensure we are looking out for your bottom line to increase cost savings in all areas of your business travel program.
 

Airfare Savings

For most organizations, the cost of air travel makes up the greatest portion of the travel budget. Implementing effective cost savings methods in this area can offer significant savings.  Some of the tools we use to cut airfare costs include:
  • Customized Online Booking Solutions -- Take advantage of the most advanced online booking solutions available today.  We will customize the programs to enforce compliance with your travel policies, while giving your travelers the freedom to make their own reservations online.  Our training and implementation assistance significantly increases online booking adoption rates.
  • Unused Ticket Management -- Our unused ticket management software automatically tracks unused non-refundable tickets and alerts your account manager so that those funds can be applied to future travel to eliminate wasted funds.
  • Automated Travel Policy Compliance -- TravelStore's advanced quality control program performs quality and assurance checks on each and every itinerary to ensure the integrity of the reservation and compliance with your travel policies.
  • Automatic Pre-Travel Fare Auditing -- Our automated system monitors ticketed reservations daily to ensure your organization benefits from the lowest possible fare in accordance with ticketing and travel policy requirements.
  • Small Business Programs — Many airlines have small business programs we can incorporate.  These programs reward companies for traveling on the specific airline with cost saving "perks" such as free tickets, upgrades and other benefits when your organization reaches certain goals.
  • Negotiated Agreements —We collect and analyze your historic airfare purchase data, as well as growth potential and required travel patterns, to negotiate corporate volume agreements from airlines whenever possible.

Global Hotel Savings Program

Our clients enjoy an exceptional corporate hotel program in conjunction with our global affiliate, BCD Travel, at over 34,000 properties in more than 160 countries on six continents. This collaboration leverages our strength in rate negotiation and program design, and can augment your company's existing hotel program.  Over 95% of the hotels provide you with the Best Available Rate (BAR) pricing, or better. To consistently offer our clients the best value, rates are continually audited and renegotiated if necessary.

Discount rates can range up to 48% off the standard published or rack rate, or 15-20% off the average corporate rate. In addition, many hotels include value-added features, providing additional savings. These may include complimentary breakfasts, high-speed internet access, telephone usage and airport transfers. The percentage of hotels offering a few of the most popular complimentary amenities are as follows:
  • High-speed internet access included  (51%)
  • Breakfast included (53%)
  • Parking included (50%)
  • Fitness center included (67%)
Highlights of TravelStore's Global Hotel Program:
  • Corporate Net Rates -- Preferred hotel programs at key destinations and properties
  • Price Promise -- Guarantees your travelers receive the lowest rate even if special rates become available after the reservation is made
  • Rooms on Reserve -- A blocked space program at more than 1,200 hotels worldwide
  • Guaranteed Last Room Availability
  • Brand Diversity--A wide range of brands to choose from, from moderate to superior deluxe
  • 24-Hour Security -- Featured in 3,200 hotels
  • Complimentary Breakfast  -- Full breakfast available at 1,536 hotels, and complimentary continental breakfast in 1,000 hotels
In addition, as a member of Signature Travel Network, TravelStore offers exceptional VIP services and bonus amenities at personally-selected, four- and five-star hotels in 85 countries worldwide that include complimentary breakfasts, an upgraded room if available, and additional exclusive amenities.

Plus, your travelers will enjoy TravelStore's  preferred partner service at the world's iconic brands like Four Seasons, Peninsula, Ritz Carlton, Dorchester Collection, Sofitel, Rosewood, and more...

In addition to our preferred partner status with top shelf hotel & resort brands, we also can arrange accommodations at boutique hotels in the US and abroad,  a villa rental in Europe, and private homes in select destinations. 

Negotiated Car Rental Rates

Your TravelStore account management team  analyzes your annual car rental spend and recommends cost reduction measures that will save you money and improve traveler satisfaction. If your organization's annual car rental spend meets minimum vendor requirements, we will negotiate on your behalf for the optimal savings of a discount volume agreement. If you do not meet the vendors' minimum volume requirements, you may take advantage of TravelStore's negotiated rates to realize optimal cost savings.